Important Information for Participating Online

Thank you for registering for GCMAS2022.  We’re excited that this year’s conference is about to happen next Tuesday and Wednesday and wanted to send out a few reminders before hand to help make your experience smoother.

Technical Considerations

The conference is entirely online and requires a login to gcmas2022.org.  This is NOT the same login as for gcmas.org as many of our conference participants are not GCMAS members.  If you have not logged into gcmas2022.org lately, please do so this week so that if you have any problems with your login, we can help you in a timely manner and it does not become an emergency next week.  If you are receiving this email, you have been added as a gcmas2022.org user – and if you DON’T know your password, it means that it somehow didn’t get to you.  Some institutions are selectively filtering password-recovery requests from our server, and as such, some users are not able to get in if they have lost their password, and some users never received their login credentials.   If this is you, please email me (tim.niiler@gmail.com) so that I can manually set your password and get you into the system.

Another technical issue some users are having is that they have multiple accounts at gcmas2022.org in that they used one account to upload an abstract, and used another to register.  Whereas authors have upload permissions on gcmas2022.org, they do not by default have meeting attendance permission.  This takes registration.  Check to be sure that when you login, you have access to the program.  In particular, if you have registered for Day 1 only, you should see “Program – Day 1” when you click the “Program” item on the nav menu.  If you have registered for Day 2 only, you should see “Program – Day 2”, and if you’ve registered for both days, you should see “Program – Days 1 and 2”.    If you do not see what you expect here, it means that you will probably not have access to a Zoom room you might be planning on going to.  Email me to update your permissions, and I will do so in accordance with your registration status.

If you are presenting, please be sure to update your version of Zoom (if possible).  See this document for more information.

Navigating the Website

Once you are logged in, the “Program” page is your key way to find what you might be looking for.  As you scroll down the page, the program will appear, and you can click on any button to see the papers within a session:

You can search for authors or keywords using the search box shown here. 

You can also click on “Full Schedule” to see the schedule laid out in the traditional manner:

All cells in this table are clickable and will show you either the specific session papers as with the buttons -OR- will list all events of a given type.  For example, clicking any of the Exhibitor boxes will show all of the exhibitors. Should you want a more visual presentation click on “Toggle Screenshots” and you will see the teasers for each paper.  Mousing over any given screenshot will give you more information.

Podium Presentation Format

The podium sessions will all be in Zoom Room 1.  Podium presenters will present either live or via video and have 8 minutes for their presentation.  Afterwards, there will be 4 minutes for questions.  Since the podium session will be Zoom webinar format, you will not see all the participants, only the panelists which includes tech administrators, moderators, and presenters for the current session.  You should use the Q & A (Question and Answer) for questions related to the presentation.  Other participants can upvote questions, and then the question may either be read by the moderator, or in some cases, we will turn on the questioner’s microphone so that you can ask the question live. 

Presenters should show up for their sessions 10-15 minutes early whether using video or presenting live, and identify themselves to our Zoom tech, Natalie by raising your hand.You can access all podium abstracts via the “Program Link”.  Each talk will have a PDF link at its lower right hand side.  Clicking it will open the PDF in a new tab or window.  At the end of the day, the podium presentations which were videos will have video links posted.  At the end of the week (or early the next week), full session videos will be made available on the Program page.

Poster Presentation Format

The poster sessions will be in Zoom Room 2.  Poster sessions were split into smaller pieces this year so as not to overlap other content as much as in the past.  Each poster presenter has created a 3 minute video.  For each poster session the first three videos will be played in a row, and then the moderators will ask each of the first three authors one question.  Then the next three videos will be played, and again the moderators will ask the poster presenters a single question each.  Poster viewers are welcome to stay around afterward for further discussion with the poster presenters.

Alternatively, viewers can see the posters on their own ahead of time.  You’ll note the icons shown at the bottom of each poster.

Each gives you a different viewpoint.  Here is the key in order from left to right.

“+” – View the screenshot, enlarged

PDF – View the abstract

Image – View the PDF of the poster.

Camera – Start the Zoom session (Room 2) – only use this if you’re not already in a Zoom session.

Movie Play – View the 3 minute video

Poster board – Go to a dedicated poster page with attached realtime forum so that you can interact with other poster viewers or leave questions for the author. 

These pages look something like this:

The icon on the left will let you post your comments or questions.

Summary

Most all of the conference materials are up and available for those who are logged in.  Check that you can login this week so that if there are any difficulties, we can help you now when there’s time so that you don’t miss anything important.  In the meantime, start browsing the materials if you haven’t already! If you have any general conference questions, please send them to Eric Dugan (eldugan@texaschildrens.org) and if there’s anything tech related, send it my way (tim.niiler@gmail.com).

We’re excited to see you again next week!

Tim NiilerGCMAS2022 Web Tech